THE NEW I9 - Mandated Requirements for Worker Verification and Authorization

I9 is a form that employers MUST RECEIVE during the hiring process BEFORE THE EMPLOYEE STARTS WORKING. Employers take a high risk of not obtaining them prior to employment. The IRS and the USCIS both have specific rules on how to obtain, verify and process these forms.
In some cases, penalties for I9 non-compliance can result in jail time, as well as Homeland Security, the FBI, and USCIS immigration audits.

Specific topics covered in the webinar include:

• We will take the I9 line by line, to make clear what information is necessary for your company to collect. We will point out the new requirements for remote viewing of documents, due to COVID -19

• Ensuring the documentation offered by the worker is acceptable
• Documenting your review of the items
• Procedures for submission to the USCIS
• We will discuss what to do if the information DOES NOT MATCH the information the USCIS and IRS have on your worker
• We will detail the electronic method used by the USCIS for verification, designed to streamline and simplify the process for employers
• We will discuss best practices for the storage and retrieval of the forms
• We will discuss how to ensure the confidentiality of the information kept
• Finally, we will talk about what to do if you are questioned about one or more workers

• Know who has to give you the new I9 vs the old one
• Adjust your procedures to comply with remote employee onboarding requirements
• Describe the new requirements of the new I9 vs the old one
• Explain why the new requirements are important to both workers and employers
• Verify the information with the appropriate agencies
• Respond to I9-related inquiries and notices from the IRS and USCIS
• Make decisions about workers who don't submit the I9 or W4
• How to handle confidential information

• Clarified who can act as an authorized representative on behalf of an employer
• Updated USCIS website addresses
• Provided clarifications on acceptable documents for Form I-9
• Updated the process for requesting paper Forms I-9
• Updated the DHS Privacy Notice

• Payroll and HR Managers
• Compensation and Hiring Staff
• Finance and Operational Managers
• Executive Staff

Mark Schwartz is an employment tax specialist and has over 15 years of employment tax experience as an independent consultant and as a payroll tax auditor with the State of California. He has managed an audit caseload of 20 ongoing audits, from small home-based businesses to large multi-national corporations. He is expert at defining regulatory and statutory requirements from local, State and Federal government agencies; and helping the average businessperson understand what that mean to their business. He has processed weekly and bi-weekly payroll checks plus tax forms for businesses with hourly as well as exempt workers, multistate operations and a wide variety of benefits.

Mr. Schwartz provides consulting services encompassing payroll processing and payroll tax issues. These include payroll tax minimization, payroll tax compliance reviews, independent contractor studies, use of electronic transfers, deductions, benefits, etc. Mark has represented both clients and the State in front of the State Appeals Board. He understands the complexities of local wage laws, unemployment and disability claims, and other wage and benefit issues affecting your employees.

Mark prides himself on his outstanding customer service skills. He listens attentively to his clientele, helping them bridge the gap between the small business world and Government bureaucracy. He eagerly assists with clients needs, and feels that educating clients toward faster, accurate and more complete payroll processes provides the most value.

Mark is a participating member of the American Payroll Association. He earned his BA and MBA in Finance at Santa Clara University. He has held Certified Internal Auditor and Certified Investment and Derivatives Auditor Credentials. Mark is currently pursuing a Certified Payroll Fundamentals Credential with the American Payroll Association.